Mental Health eConsults

Not Applicable

Completed

• Conditions: Mental Disorders
• Interventions: Other: Care as usual; Other: Mental Health eConsults

• Registration Number: NCT02527915
• Lead Sponsor: University of Minnesota

Brief Summary

The purpose of this study is to assess whether electronic consultations between primary care providers and psychiatrists affects mental health services delivered in primary care settings.

Detailed Description

This study assesses the effects of electronic consultations (eConsults) between primary care providers and psychiatrists as a way to support the delivery of mental health services in primary care settings. The setting for the study are the primary care clinics of Allina Health.

The study uses a randomized rollout design. Across 45 primary care clinics, half of the clinics will be randomly assigned to receive access to eConsults at the start of the study. The other half of the clinics will provide care-as-usual for nine months, at which point they will also gain access to eConsults. Stratified randomization will be used, with stratification on whether primary care clinics have co-located specialty mental health services.

For primary care clinics that are given access to eConsults, the primary care providers in those clinics will have the option of ordering an eConsult on behalf of their patients, which will include specific questions about a particular patient's care. The request is routed to the service region's psychiatry pool, and the psychiatrists have the option of responding. If they choose to respond, the psychiatrist responds with their recommendations within one business day, and the PCP proceeds with care accordingly. The psychiatrist receives 0.75 work relative value units (wRVUs) for providing this service. All communications for the eConsult are routed through Allina's Epic system. Although patients will not be billed for eConsults over the course of the proposed research, some insurance plans do cover it and evidence of eConsult effectiveness may impel other insurers to cover the service.

The study will have two components. First, the investigators will collect web survey data from the primary care providers to assess how access to eConsults affects providers' perceptions of their support and skill for delivering mental health services to their patients. Second, the investigators will assess the effects of receiving eConsults at the patient level, by using data from the Electronic Medical Record system.

Study Timeline

• Study Start: 2015-08
• Study First Submitted: 2015-08-14
• Study First Submitted QC: 2015-08-18
• Study First Posted: 2015-08-19
• Primary Completion: 2017-01
• Study Completion: 2017-03
• Status Verified: 2019-10
• Last Update Submitted: 2019-10-30
• Last Update Posted: 2019-11-01

Recruitment & Eligibility

• Status: COMPLETED
• Sex: All
• Target Recruitment: 900000

Inclusion Criteria

• For the provider surveys, we will recruit all of the primary care providers who work in Allina's primary care clinics to participate in the surveys
• For the patient-level analysis, we will examine data from all patients seen in Allina's primary care clinics during the study period. We will include children and adults.

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Exclusion Criteria

• We will exclude patients from the patient-level analysis who have opted that their secondary data not be used by Allina for research purposes.

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Study & Design

• Study Type: INTERVENTIONAL
• Study Design: PARALLEL

Arm && Interventions

Group	Intervention	Description
Usual care	Care as usual	Primary care clinics that will deliver care as usual for nine months, and will receive the eConsults intervention nine months subsequent to the eConsults "intervention" clinics.
Mental Health eConsults	Mental Health eConsults	Primary care clinics that will receive the eConsults intervention at the start of the study.

Primary Outcome Measures

Name	Time	Method
Use of eConsults	Within one day of a primary care clinic visit	Whether an eConsult was actually ordered in a primary care visit for a mental health issue. Data will be extracted from the electronic medical record system.

Secondary Outcome Measures

Name	Time	Method
How easy to consult with specialist	Baseline and 6 months	Primary care providers report how easy it is in the past 6 months to consult with a mental health specialist for help with a patient's mental health issues at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.
Patient contact with a specialist, 1 month	1-month	Whether patients see a mental health specialist within a month after a primary care visit. Data will be extracted from the electronic medical record system.
Total cost of care, 1 month	1-month	Total health care spending one month after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.
Total cost of care, 3 month	3-month	Total health care spending three months after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.
Any mental health service use, 3-month	3-month	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.
Patient contact with a specialist, 3 months	3-month	Whether patients see a mental health specialist within 3 months after a primary care visit. Data will be extracted from the electronic medical record system.
Total cost of care, 6 month	6-month	Total health care spending six months after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.
Any mental health service use, 6 month	6-months	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.
Change in depression symptoms	Baseline office visit to followup within 6 months	Depressive symptoms, as measured by the PHQ-9 at the office visit and again at a routine PHQ9 measurement within six months.
Providers get needed support for mental health care	Baseline and 6 months	Providers indicate agreement with whether they have adequate support for delivering five aspects of mental health care at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.
Provider-perceived patient access	Baseline and six months	Providers' perceptions of how quickly their patients are able to access needed specialty mental health services at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.
Frequency of specialist consultation	Baseline and 6 months	Primary care providers report how often in the past 6 months they consult with a mental health specialist for help with a patient's mental health issues at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.
Patient contact with a specialist, 6 months	6-month	Whether patients see a mental health specialist within 6 months after a primary care visit. Data will be extracted from the electronic medical record system.
Any mental health service use, 2 week	2-week	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.
Any mental health service use, 1 month	1-month	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.

Trial Locations

Locations (1)

Allina Health; 🇺🇸 Minneapolis, Minnesota, United States