Improving Planned Surgical Case Duration Accuracy by Leveraging the EHR and Predictive Modeling

Completed

• Conditions: Operative Time
• Interventions: Other: standard scheduling process; Other: assigned a planned case duration value from predictive model

• Registration Number: NCT03471377
• Lead Sponsor: Memorial Sloan Kettering Cancer Center

Brief Summary

The investigators are studying the duration it takes surgeons to complete their respective surgical cases. The hospital hopes to improve the overall operating room scheduling accuracy from this project.

Detailed Description

Not available

Study Timeline

• Study Start: 2018-03-05
• Study First Submitted: 2018-03-12
• Study First Submitted QC: 2018-03-19
• Study First Posted: 2018-03-20
• Status Verified: 2022-03
• Primary Completion: 2022-03-15
• Study Completion: 2022-03-15
• Last Update Submitted: 2022-03-16
• Last Update Posted: 2022-03-17

Recruitment & Eligibility

• Status: COMPLETED
• Sex: All
• Target Recruitment: 683

Inclusion Criteria

• A surgeon or OR staff member in the Department of Surgery Gynecology and Colorectal service

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Exclusion Criteria

• Any new surgeon that starts their practice during the study
• Surgery will take place at a location other than the Main hospital or Josie Robertson Surgical Center
• Cases where input data was not available prior to the prediction generation including late add-on cases such as urgent and emergent cases that are placed on the schedule less than 24 hours before the surgery

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Study & Design

• Study Type: OBSERVATIONAL
• Study Design: Not specified

Arm && Interventions

Group	Intervention	Description
standard scheduling process	standard scheduling process	Scheduling office assigns start time and room for case and places case on schedule. At this point a default case duration is evaluated by the scheduling office, to see if the value is considered excessively short or excessively long.
assigned a planned case duration value from predictive model	assigned a planned case duration value from predictive model	Predictive model calculates new duration for case at 3AM the day before surgery, and the predictions are made available on a SecureShare-site.

Primary Outcome Measures

Name	Time	Method
duration it takes surgeons to complete their respective surgical cases	1 year	All Gynecology (GYN) and Colorectal (CRS) Surgeons at MSKCC will be included. To test the hypothesis that the developed surgical case duration prediction model compared to the current process of estimating surgical case durations, will show improved prediction accuracy, measured by mean absolute error.

Trial Locations

Locations (1)

Memoral Sloan Kettering Basking Ridge; 🇺🇸 New York, New York, United States