Feasibility of Care Coordination

Not Applicable

Completed

• Conditions: Care Coordination in Primary Care
• Interventions: Behavioral: Primary care coordination

• Registration Number: NCT04171596
• Lead Sponsor: Duke University

Brief Summary

The primary aim of this study is to determine feasibility of incorporating a primary care coordinator (PCC) into an integrative concierge primary care practice. Secondary aims include:

1. To determine whether the PCC intervention increases patient satisfaction and/or patient activation.

2. To determine whether regular telephone contacts from a PCC over a period of 6 months increases the number of visits and services by DIPC members.

Detailed Description

The Duke Integrative Primary Care (DIPC) clinic in Durham, North Carolina currently serves over 600 patients, and offers a full range of primary care services. The practice is a fee-based model where patients pay a monthly fee to access primary care services, and includes several membership benefits. These benefits include longer appointment times, visits with physicians trained in integrative medicine, access to the Duke Health and Fitness Center, on-site discounts, and use of facilities at Duke Integrative Medicine.

Preliminary information gathered show that DIPC members state reasons of value, cost and underutilization for cancelling their memberships. Underutilized primary care memberships may represent missed opportunities to increase patient satisfaction, improve patient outcomes, and maximize clinic revenue.

DIPC employs an administrative coordinator responsible for assisting patients with enrolling and renewing their primary care memberships, but to date, there has not been a clinical care coordinator role in the DIPC clinic.

This study will provide the basis for understanding the feasibility of incorporating care coordination into the Duke Integrative Primary Care practice. In addition, cost and effort of the care coordinator will be compared to additional volume, revenue and patient satisfaction data to increase understanding of the value proposition. Further, information gathered during this study could suggest possible impact on membership retention rates, as well as inform next steps for continuous improvement initiatives for the integrative primary care practice.

Primary aim: To determine feasibility of incorporating a PCC into an integrative concierge primary care practice.

Secondary aims:

1. To determine whether the PCC intervention increases patient satisfaction and/or patient activation.

2. To determine whether regular telephone contacts from a PCC over a period of 6 months increases the number of visits and services by DIPC members.

After each subject completes an online consent and a pre-intervention questionnaire housed in a REDCap database, the PCC intervention will begin for that subject. A registered nurse currently employed at Duke Integrative Medicine, who is also trained as an integrative health coach, will serve in the PCC role. The intervention will flow as follows:

The PCC will call study participants every 2 months during the 6 months (more frequently as needed) for a semi-structured phone check-in, and will track the intervention through the REDCap database. The PCC will use guiding questions to frame the call, but will also:

Respond Ask follow-up questions Provide suggestions that are guided by the patient response and appropriateness to the individual situation and needs and scope of practice.

Prior to the call, the PCC will review the patient chart to see if any outstanding orders, medical visits due, and review the patient health goals (known as the "pre-work").

The PCC will call the patient to provide intervention. If patient is not available, the PCC will leave a message, or contact via MyChart to see about scheduling a time to talk.

After the 6-month intervention is complete, the study coordinator will send each individual subject a link to the post-intervention questionnaire in REDCap, and will follow up with each subject to ensure completion of this questionnaire.

Study Timeline

• Study Start: 2018-02-14
• Primary Completion: 2018-10-11
• Study Completion: 2019-04-11
• Status Verified: 2019-11
• Study First Submitted: 2019-11-19
• Study First Submitted QC: 2019-11-19
• Last Update Submitted: 2019-11-19
• Study First Posted: 2019-11-21
• Last Update Posted: 2019-11-21

Recruitment & Eligibility

• Status: COMPLETED
• Sex: All
• Target Recruitment: 31

Inclusion Criteria

• Member of the Duke Integrative Primary Care clinic in Durham, NC who have been members for at least 1 year.

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Exclusion Criteria

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Study & Design

• Study Type: INTERVENTIONAL
• Study Design: SINGLE_GROUP

Arm && Interventions

Group	Intervention	Description
Primary care coordination	Primary care coordination	-

Primary Outcome Measures

Name	Time	Method
Number of patients enrolled	6 months	Number of patients enrolled as measured by enrollment logs
Number of patients that completed minimum intervention	Up to 1 year	Number of patients that completed a minimum of 3 intervention calls as measured by call logs

Secondary Outcome Measures

Name	Time	Method
Patient satisfaction	Up to 1 year	Number of patients that stated they were satisfied as measured by an internally-designed questionnaire
Number of additional clinic visits	Up to 1 year	Number of additional clinic visits as determined by visits scheduled due to referrals that happened within the intervention

Trial Locations

Locations (1)

Duke Integrative Medicine; 🇺🇸 Durham, North Carolina, United States